| Who may place and how to place orders against the
ARA? |
|
| Who may place an order? |
- Boise Acquisition Branch Contracting Officer
- Your regional Flight Coordination Center or
- Your agency’s ordering official
|
| What is an ordering official? |
- An Ordering Official is a person who places an order directly
with a Vendor against the Aircraft Rental Agreement (ARA).
- They must have their Bureau’s authorization to order
aircraft
- They must have the knowledge to complete the Best Value
Determination Record
|
| Procedures for Ordering Officials Placing Orders
Against the Aircraft Rental Agreement |
| The Ordering Official shall complete a Best Value Determination (BVD)
Record to document the order. The original record must be kept at
the ordering office for a period of no less than three (3) years and
made available for future review, if requested, by the responsible
Aviation Management Directorate, Flight Coordination Center,
Contracting Officer. |
| |
| What is the Best Value to the Government? |
Orders for service shall be placed with the Vendor who is
determined to represent the best value to the Government, using
tradeoff analysis.
In selecting an aircraft, the ordering official shall evaluate
Vendors by trading-off the differences in capability and price. If
one Vendor has both the better capability and the lower price, then
that Vendor will be the best value. If one Vendor has the better
capability and the higher price then the ordering official will
decide whether the difference in capability is worth the difference
in price. If the ordering official considers the better capability
to be worth the higher price, then the more capable, higher priced
Vendor will represent the ultimate best value to the Government.
If the order exceeds $2,500.00, the ordering official shall
document the vendor price analysis on the Best Value Determination
Record (BVD). Selection of three sources within the local area to
compare best value criteria will meet this competition requirement.
When selecting a Vendor with the better capability but a higher
price, the ordering official shall place a short explanation to
support this decision on the BVD and retain in an ordering file. The
local FCC may request a review of the ordering official’s
documentation.
Once the selection is made, it is the bureau personnel’s
responsibility to ensure the aircraft and pilot offered by the
vendor are approved for the mission. |
| |
 Source Selection Flow Chart |
| |
| ARA Best Value Determination
- for Old ARA use
|
| AMD Best Value Determination Form-for New ARA Use
If an Ordering Official has any questions about filling out the
BVD Record, they should call their Regional AM
Flight Coordination Center. |
| |
| SOURCE LISTS |
| Aircraft Source List |
 |
| Pilot Source List |
|
AVIATION
MANAGEMENT
